ECU HOUSING BROCHURE
BE OUR GUEST FOR CONFERENCE SEASON 2014
Campus Living at East Carolina University is very pleased that you are considering being our guest for the 2014 Summer Camp and Conference Season.
East Carolina offers you air-conditioned residence halls that are designed for both double and single occupancy. Our facilities have comfortable lobbies and vending areas. Some of our facilities offer computer resource labs, kitchens, courtyards and meeting spaces. For computer resource labs usage, please contact Aaron Lucier at 252-328-4663 or by e-mail email@example.com.
Single Occupancy - $30.00/person/night
Campus Living makes every effort to accommodate individuals with special needs. Individuals with disabilities, requesting accommodations under the Americans with Disabilities Act (ADA), should contact the Department for Disability Support Services at 252-737-1016 or firstname.lastname@example.org at least two weeks prior to check in. Please also let Linda or Karen know so we can assign space appropriately.
Neighborhood Service Offices
The Neighborhood Service Office (NSO) is a central location for your housing needs. The NSO for the College Hill neighborhood is located in Todd Dining Hall. It serves Aycock, College Hill Suites, Jones, Scott and Tyler Residence Halls. Linda Sessoms is the manager for this neighborhood. The NSO for the Central and West neighborhoods is located in the West End Dining Hall. It serves Clement, Cotten, Fleming, Fletcher, Garrett, Greene, Jarvis, Umstead and White Residence Halls. Karen Boyles manages both the central and west neighborhoods. After submission of your reservation form and deposit, you will be contacted by Linda or Karen to discuss residence hall availability, check-in and check-out times, key management and linen needs. They will also provide you with a room-by-room roster and floor plan of your assigned residence hall. Feel free to call or e-mail them with any questions that you may have. The Neighborhood Service Offices will be open between 7:45 a.m. and 12:00 midnight. If your conference requires special office hours, we will be happy to accommodate your request at an additional charge. Each NSO reserves the right to adjust their office hours. Conference directors will be notified of such modified times should this occur.
We do not require a key deposit; however, the conference will be billed $120.00 for each Room key and $30.00 for each entry door FOB or Suite key that is not returned at the time of check-out. Unfortunately, it will be too late to cancel the key charges if the keys are mailed in later. Lost keys must be reported to the NSO for security reasons.
We do have a linen service available and we will be happy to furnish linen for you. When discussing your conference needs with Linda or Karen, please let them know if you’ll require linen. With advance notice, we have a variety of linen options (including towel exchanges) available for an additional cost. The cost for linen is $10 per bed made and $6 unmade. Extra towels are $2 each exchange.
The University employs housekeeping staff to clean the lobbies, bathrooms and other common areas in the residence halls. The residence hall rooms will be cleaned before participants check-in and again after they check out for future conference participants. Please keep common areas clean. Suites and hallways must remain clear for fire safety and to avoid trip hazards.
Inspection of Rooms
The conference directors or their designee may accompany a member of Campus Living to inspect the rooms of conference guests prior to check-in. Any damages will be noted. Upon departure, directors again may accompany a member of Campus Living to re-inspect the rooms. Please let us know in advance if you would like to be present for these inspections. Should there be additional damage or if excessive cleaning is required, a bill for this service will be added to the final cost. NOTE: Please make sure the participants understand that shoes with metal cleats are not permitted to be worn in the buildings. Free time should be structured with adults present. Please discourage physical activities in the buildings or courtyards to avoid broken windows, trampled plants, excessive cleaning charges, noise complaints and to help prevent possible injury.
Hall Facilities & Internet Access
Most buildings are equipped with comfortable lounges, study rooms and kitchens. Please, no smoking! All lobby furnishings and equipment must remain in place and should not be moved or removed by summer guests. Common areas are shared with other groups that may be residing in the hall at the same time. It is our expectation that common areas will be kept tidy and participants will be courteous to other campers. Unauthorized activities in the courtyards are not permitted. Pets are not permitted. Wired internet access is available in individual rooms and many of our halls have wireless internet. Participants in halls without wireless should bring an Ethernet cord. Connection instructions and a temporary guest password will be available in a handout at the NSO. In addition, there is wireless access in most lobbies. Reservations for use of computer labs may be obtained by contacting Aaron Lucier at email@example.com or 252-328-4663.
Safety & Security
Exterior and room doors should remain locked at all times. We do not recommend small children be placed in top bunk beds and there should be a designated “lights out” and “bed check” time. All medicine should be locked up in their original containers and rooms should be checked regularly for cleanliness and safety. Dismissal of conference participants may result if the following occurs: drugs, alcohol or weapons are found, assault or threatening staff or other participants, hazing, propping open building or suite doors and/or windows or jamming doors; allowing individuals into the building who are not conference guests; opening secured outside entrance doors, including suite doors and/or windows of a residence hall to allow unauthorized access. Children must be supervised at all times! Campus Living and ECU Police require that serious incidents be reported to them! We have an excellent campus safety team who will be happy to speak to your participants and their parents at check-in about issues related to campus safety and security. To schedule a program presentation, please call Sergeant Derri Gaskins Stormer at 252-328-1978 or e-mail her at firstname.lastname@example.org. We recommend yearly criminal background checks on all staff that will work or have direct access with children especially on the adult staff who reside in the residence hall. No alcohol is permitted for any participate or camp staff.
Alert – ECU ALERT is a collection of communication tools the university uses to distribute emergency notification and information. It is only used for emergencies and occasional required testing. It allows the University to send Emergency notification to camp participants via a text message and email. ECU strongly recommends that summer camp staff and adult participants register to receive ECU Alerts. There is no charge for this service; however, your cell phone plan may include a fee for receiving text messages. Once registered, the ECU Alert service will continue until the end of the summer when the list will be purged. You may discontinue receiving cell phone text messages by replying STOP to any text message. To register your cell phone, go to http://www.ecu.edu/alert/ and then click on the link that says Register to Receive ECU ALERTS. Follow instructions and links to register, entering your information and selecting “Camp/Conference Attendee” in the drop-down box. You do not need to complete the section for student name and class year.
Fire exit routes are posted throughout the building. Each group should practice their evacuation plan in case the alarm is sounded. Have a meeting place and a method for accounting for all participants. Open flames, candles, extension cords and smoking are not permitted. Only power strips with surge protectors are allowed.
Items Left in the Residence Halls
Campus Living is not responsible for personal items that are left behind by our guests. We will notify the director of any items found. If the items are unclaimed after one week, the Campus Living staff will consider the items abandoned.
If you experience maintenance problems, such as door locks, plumbing, electrical, air-conditioning, etc., please call the maintenance line (252-328-4997) to report these problems or contact the representative at the Neighborhood Service Office during operating hours. The NSO will be happy to enter work orders and/or dispatch maintenance personnel as appropriate.
Phones, Laundry, Vending, and Ice
Washers and dryers, vending, ice machines and outside speaker phones are available for our guests at no additional charge. If you experience problems with these items, please report them to your Neighborhood Service Office (NSO). There are a few public telephones in the halls (stainless steel phones) for local access only, but guests will probably want to bring their own personal cell phone. To activate land line phone lines in rooms, there is a $50 charge and requires advanced notification. Washer and dryer service is free, but you will want to bring He (high efficiency) detergent! ECU Vending Services is responsible for all snack machines, and fresh, cold food vending machines at ECU. Coca-Cola manages all of the drink vending machines. ECU Vending Services serves as a liaison between the university and Coke for issues related to vending machines. If a vending machine is not working, please report it to your NSO. You are not permitted to tamper with the vending machines, turn them off, tilt them, unplug them, or place signs on them. Rocking vending machines is extremely dangerous. Groups are not permitted to sell food or beverages in any area of campus. Coca-Cola brands are the exclusive beverages on campus, to include PowerAde and Dasani water. Competitive brands should not be distributed, even free of charge, during your stay on campus.
Dining Facilities and Meal Times
Dining services will be provided in assigned dining locations on campus. During the week days, all meals will be at Todd Hall on College Hill. Dining staff will contact you so you can plan meal times accordingly. During the conference stay, three meals per day will normally be provided and charged to your group. Normal meal times and costs (*including sales tax) are as follows:
Breakfast 7:00am - 8:30am $6.26*
Lunch 11:30am - 1:30pm $8.83*
Dinner 5:00pm - 7:00pm $9.36*
ECU requires that all University sponsored camps purchase insurance coverage for all participants and staff under the University Summer Campers’ Accident and Sickness Insurance Policy. The only exception is if the conference director verifies medical insurance for all participants and provides this information to the Risk Management office. Please contact Margie Boyd at Risk Management by phone 252-328-2010; fax 252-328-0792, or e-mail email@example.com.
Meeting / Break-Out Rooms
The Central Reservations Office in Mendenhall Student Center will be happy to assist you with reserving meeting, social and auditorium space. Please call Susi Boyd at 252-328-4731or e-mail her at firstname.lastname@example.org .
Campus Recreation and Wellness can arrange special program activities to meet the recreational needs of conference participants. For a fee, conference guests can have access to a state-of-the-art recreational facility, which provides opportunities for swimming, weight training, cardiovascular exercise, volleyball, racquetball, indoor jogging/walking, basketball and much more. Special conference programs also are available which can incorporate the use of a 27 ft. indoor climbing wall and Team Training Center (challenge course). These team-building activities are individualized to meet the needs of the conference and its objectives. For more information on scheduling and pricing this dynamic recreation package, call Janis Steele at 252-328-1571 or e-mail her at email@example.com.
The North Recreational Complex located on Hwy 264 East (10 minutes from main campus) includes eight multipurpose activity fields. The fields can be sized to accommodate soccer, flag football, lacrosse, ultimate Frisbee, and rugby. The property has six acres of water for fishing and boating. A sunbathing beach is available to accent the lake areas. A field house overlooks the fields providing equipment storage, restrooms, and a covered seating area. Parking is provided adjacent to the field house. Again, call Janis Steele at 252-328-1571 or e-mail her at firstname.lastname@example.org for prices and to reserve.
Parking on University property is by permit only. Conference participants parking on campus will be required to display a valid parking permit on their vehicle. The conference director may request and purchase these permits through the Department of Parking and Transportation Services. Week-long parking permits are $10 each. Parking questions may be directed to Jo Edwards in Parking and Transportation Services at 252-328-6294 or e-mail her at email@example.com. Please also let her know how many handicapped parking space permits will be needed. Large groups (100 or more cars and /or busses) may require special parking arrangements. Please contact Johnnie Eastwood at firstname.lastname@example.org or 252-328-1960 for assistance.
ECU Campus Police and Emergency Notifications
The ECU Police Department operates 24-hours a day. In case of an emergency on campus, call directly to the ECU Police from any blue light phone on campus or DIAL 9-1-1. The blue light phones are located throughout campus at various locations. Report all crimes or suspected criminal activity to the police department and to the NSO Manager as soon as possible. Important numbers to remember: non-emergency 328-6787, emergency 9-1-1, or use any blue light emergency phone. ECU uses a multi-modal emergency notification system to warn the campus about imminent threats to life safety. Camp directors should provide Linda or Karen cell numbers of all staff and adult chaperones before or at check-in so emergency alerts (severe weather, active shooter, natural disasters, etc) can be sent during your time on campus. See “Alert” section in this brochure.
Student Health Services
Student Health Service will be available for acute care at a cost of $25.00 per visit plus any additional charges for x-ray, pharmacy or laboratory services. Payment is expected at the time of service. The Student Health Service center is located on main campus between the Joyner Library and Flanagan buildings. Our summer hours are: Monday – Friday 8:00am-5:00pm. After hours, please call 328-6841 and a nurse will advise you regarding your health concerns. For after hours emergencies, contact 911. Should you have further questions, please call or email Dustin Lee at 252- 737-2614 or email@example.com.
East Carolina University Student Transit Authority is committed to providing safe, reliable, and efficient transit services to the ECU community. Groups are welcome to utilize any of the bus services around campus and around town. Minors must be accompanied by adults. Additional buses may be reserved, at an additional cost to the group, to assist larger groups by contacting the ECUSTA Charter office at 252-328-5393. Schedules and route information are available on our website at www.transit.ecu.edu.
Please check weather reports prior to going outdoors for extended periods of time as eastern North Carolina is prone to excessive heat and humidity, thunderstorms and tornado warnings. Please keep participants well hydrated outdoors and have plans to take cover should severe weather threaten outdoor activities. If ECU becomes in the direct path of a hurricane, we will coordinate with you about possible evacuation. It’s imperative you have a backup plan for inclement weather including excessive heat.